What Is the Purpose of a Data Sharing Agreement

However, for organisations in the UK, the Information Commissioner`s Office (ICO) has confirmed that it will take into account all relevant agreements when considering a complaint about that organisation`s data exchange. However, the following points do not in themselves constitute a data exchange agreement: you must document it accurately so that all parties are absolutely clear about the purposes for which they can share or use the data. In this context, it defines the purpose of the data exchange and covers what happens to the information at each stage. A data sharing agreement between the parties that send and receive data can be an essential part of your compliance with the principle of responsibility, although it is not mandatory. Your organization may use a different title for a data sharing agreement, for example: B. : It`s probably helpful if your agreement includes an appendix or appendix, including: In this blog, we`ll help you understand why data exchange agreements are essential and how to create an agreement tailored to your organization`s needs. Data exchange also promotes accountability and transparency and allows researchers to validate each other`s results. Finally, data from multiple sources can often be combined to allow comparisons between national and departmental boundaries. Government agencies and certain other public bodies (for example. B, regulators, law enforcement and law enforcement agencies may enter into a Memorandum of Understanding between themselves that contains provisions on data sharing and fulfills the role of a data-sharing agreement.

All organizations must document a legal basis for the processing and disclosure of personal data. This is something that each organization must take into account in the agreement, as the legal basis of one may differ from the other. For public authorities, the agreement should also cover the need to include certain types of information in your freedom of publication system. You must identify all organizations involved in data sharing and provide contact information for the appropriate employee in each of those organizations. Regardless of the terminology, it is recommended to reach an agreement on data sharing. Drafting and enforcing a data exchange agreement should help you comply with the law, but does not provide immunity from violations of the law or consequences. However, the ICO will consider the existence of a relevant data exchange agreement when assessing complaints we receive about your data sharing. You must clearly explain your legal basis for data sharing. The legal basis of one organization in a data sharing agreement may not be the same as for the other. Your consent must specify the types of data you want to share. This is sometimes referred to as a data specification. This may need to be detailed, as in some cases it is appropriate to share only certain information in a file about a person and omit other more sensitive documents.

In some cases, it may be appropriate to add “permissions” to certain data elements so that only certain employees or employees in certain roles are allowed to access them; for example, staff who have received appropriate training. For joint controllers, in accordance with Article 26 of the UK GDPR and Article 58 of the 2018 DPA for the processing of Part 3 of the Contract, you must indicate which controller is the contact point for the data subjects. Your agreement should also address the main practical issues that may arise when sharing personal data. This should ensure that all organisations involved in data sharing: if other organisations will be involved in data sharing Ideally, these additional concerns should be taken into account in the data sharing agreement in order to facilitate clear communication and, if necessary, to take additional guarantees: you should conclude your data sharing agreements check regularly; and in particular when the circumstances or justification for sharing the data change. You must update your data sharing agreement to reflect the changes. If there is a significant complaint or security breach, this should be a trigger for you to review the agreement. You must also indicate the legal authority under which you may disclose the data. What is the purpose of the Data Sharing Initiative? In addition, the agreement helps you justify the disclosure of your data and provide documented evidence that you have taken compliance issues into account. A data sharing agreement is a formal contract that clearly documents what data is shared and how the data can be used. Such an agreement has two objectives. First, it protects the organization providing the data and ensures that the data is not misused. Creating and updating data processing contracts is a complex and time-consuming task that involves many risks.

An error or omission could mean the difference between complying with the GDPR and a hefty fine. Data exchange agreements between organizations with which you send and receive information play an important role in compliance with the GDPR (General Data Protection Regulation) and similar regulations. . . .